Executive Secretary

Job Title: Executive Secretary -CEO Office

Job Type-Permanent

Job Location: Abu Dhabi

Job Description-


  • Manage the Daily Calendar & Schedule appointments, Meetings & Reminders.
  • Coordinate and prepare materials for Meetings, including Agendas, Presentations, and Reports.
  • Take minutes during meetings and distribute them to relevant stakeholders.
  • Handle incoming and outgoing correspondence, including emails, letters, and phone calls, and prioritize them appropriately & professionally.
  • Prepare and edit correspondence, reports, and presentations as required.
  • Maintain confidential files and records, ensuring data integrity and security.
  • Conduct research and gather information for various Projects and Reports as instructed by CEO.
  • Coordinate and liaise with internal teams and external stakeholders to facilitate smooth communication and collaboration.
  • Assist & Record in the preparation of budgets and financial reports, and monitor expenses.
  • Manage and prioritize multiple tasks and deadlines effectively.
  • Perform general administrative tasks, such as filing, copying, and data entry.
  • Responsible to handle CEO Agenda, Prepare Daily Plan, and monitor the updates in regulars intervals
  • Highly Professional & Proactive and understand the Needs of Business.
  • We are looking for someone with a keen Presence of Mind.


  • Bachelor’s degree in Business Administration or a related field is preferred.


  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle sensitive and confidential information with discretion.
  • Strong attention to detail and accuracy.
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills and the ability to adapt to changing priorities.

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